Company Secretarial Assistant

  • Location

    London, England

  • Sector:

    Corporate & Commercial

  • Job type:


  • Salary:

    £40000 - £45000 per annum

  • Contact:

    Vicky Orton

  • Contact email:

  • Job ref:


  • Published:

    12 months ago

  • Expiry date:


  • Consultant:


Responsibilities include:

  • Preparation of Governance Report and Investor Relations Commentary and other ad-hoc papers as required, for plc Board Meetings
  • Support the Company Secretary with Remuneration Committee, Audit Committee, Nomination Committee and Risk Committee matters, including taking and drafting of minutes and the preparation of a Litigation Register
  • Primary responsibility for co-ordinating the Group's global insurance programme, including overseeing the annual renewal process with the company's insurance brokers
  • Managing the day-to-day relationship with the Company's registrars and managing the processes regarding the issue and listing of new shares, dividend payment arrangements, including reviewing the scrip dividend and agreeing the dividend payment timetable
  • Maintaining records for issued share capital and treasury shares
  • Registering and managing the Group's worldwide trademark portfolio and liaising with trade mark agents
  • Administering and maintaining the records of the Group's share option schemes, including liaising with the trustees of the EBT; completing and filing HMRC annual returns
  • Preparing headroom forecasts for share schemes and issued share capital
  • Drafting of the Remuneration Report, Directors' Report and Corporate Governance Report sections of the Annual Report and Accounts
  • Assisting in ensuring compliance with the Corporate Governance Code, Market Abuse Regulation (MAR), sanctions, Health & Safety, Data Protection (GDPR), Anti-Bribery and Corruption, whistleblowing etc, and advising on best practice
  • Drafting and releasing RNS announcements and NSM submissions
  • Organising and arranging the Company's AGM (and GMs) to ensure a smooth and effective execution, including preparation of the notice of meeting and other ancillary documents, monitoring proxy voting results and responding to queries of Investor Bodies
  • Reviewing confidentiality agreements and dealing with ad hoc contract queries from operational businesses
  • Dealing with tasks related to UK and overseas acquisitions and corporate actions, as required, including M&A documentation, letters of intent, non-disclosure agreements, contract terms, employment agreements
  • Attending to statutory filings and notifications to the Registrar of Companies for UK companies and overseeing State and Federal filings for US companies
  • Maintaining central database of group companies (Blueprint 2000)
  • Maintaining insider lists and approvals in accordance with company's share dealing policy
  • Answering ad hoc shareholder queries and monitoring shareholder analyses
  • Involved in rationalising dormant subsidiary companies
  • Drafting agreements related to employee incentive arrangements, including share awards
  • Assist as necessary with the Company's external Board evaluation exercise

This role would suit someone who is keen to move into a more variety role with more responsibility.

Please note our advertisements use PQE/salary levels purely as a guide. However we are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role.

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